Billing tenants, taking the money in, and knowing at any moment who owes what and how long they have owed it.
Line-itemized tenant invoices coded to charge codes, which decide the income account each line posts to.
Key a deposit the way it arrives: one batch, many checks, applied across open items. Posting is resumable, so a re-post picks up where it stopped instead of double-applying.
Split a payment across the exact line items it settles, or let it prorate. Either way the charge codes follow the money.
Debit tenants directly for rent, generating a NACHA file for the bank with traceable receipts on every one.
Tenants can pay by card through their portal, with the receipt posting like any other.
Assess late fees on overdue balances on the terms each lease sets.
Apply a credit balance to open items, or cut a refund check with the ledger entries to match.
Money in that is not a tenant payment still needs to reach the right income account, and does.
Current, 30, 60, 90+, by property and by tenant, as of any date. Summary for the meeting, detail for the phone call.
Every payment received between two dates, and the same money summarized by charge code. The two halves always add up to each other, which is what ties a month to the deposits on one side and to income on the other.
One tenant, every charge, payment, credit, and deposit application, in order, with a running balance.
Statements a tenant can actually read, that count deposits and credits applied as settled rather than demanding money the tenant already paid.
Send statements on a schedule instead of remembering to send them.
Where balances moved over a period, by charge code. The aging is a snapshot; this is what changed.
The Cash Journal foots to its own charge-code summary. The tenant ledger foots to the aging. Reports state when a filter has made their totals partial, rather than letting somebody hunt an imbalance they created themselves.